Doing Business with the City of New York (2023)

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(1) Create a PIP account (to get paid)
(2) Create a PASSPort account and complete the PASSPort Enrollment (for all other contracting actions, including finding and responding to contracting opportunities, completing contracting actions upon contract award, and much more.)

Vendors need a PIP vendor account to receive payments from the City of New York. In PIP, vendors can register for Electronic Funds Transfers/Direct Deposit, view payments, and register subcontractors. Vendors should create a PIP account prior to setting up a PASSPort account. See also the Guides listed on the PIP website.

Creating a PASSPort vendor account and enrolling in PASSPort allows you to complete the required vendor disclosures to be able to do business with the City, to search for and respond to contracting opportunities, to sign a contract upon contract award, to submit invoices, to view Performance Evaluations, and much more!

Tip from the MOCS Service Desk: Before creating a PASSPort account, please be aware that the vendor contact submitting the account request on behalf of the organization automatically becomes a Vendor Admin with full PASSPort account administration privileges, including updating business information and adding additional system users to the account. The Vendor Admin receives all PASSPort email notifications at the email address that was used when submitting the PASSPort account request.

Step 1: Register a NYC.ID. A NYC.ID (often referred to as "Nice-ID") is a secure, single sign-on that provides access to online services at multiple NYC government agency websites, including PASSPort. This ID should not be confused with IDNYC. Registering a NYC.ID essentially means registering a vendor contact’s work email address and creating a password which become the vendor contact’s login credentials to access PASSPort. For instructions on how to register an NYC.ID, see the Requesting a Vendor PASSPort Account guide or watch this tutorial. Note: If you are using HHS Accelerator, you may skip this step as you already have created an NYC.ID. The same NYC.ID (registered email address and password) can be used to log in to PASSPort and HHS Accelerator.

Step 2: Submit a PASSPort Account Request. Use the same email address that was entered when registering the NYC.ID to submit a PASSPort account request. For instructions, see the Requesting a Vendor PASSPort Account guide or watch this tutorial. Once you receive an email from MOCS indicating approval of your account, you can log in to PASSPort using your NYC.ID credentials to access your organization's PASSPort account.

Step 3: Complete the PASSPort Enrollment. For City Agencies to be able to initiate any contracting action with a vendor in PASSPort, vendors need to be enrolled in PASSPort. Enrolling in PASSPort, or sometimes also referred to as "Completing the Enrollment Package in PASSPort", means that vendors need to log in to PASSPort and complete Business Information, Vendor Questionnaires, Principal Questionnaires, Parent/Controlling Entities Identifications (if applicable), submit a Certificate of Incorporation (or equivalent), and an authorized representative’s signature. For instructions, see the Vendor Enrollment Guide. The Vendor Profile status will update to "Filed" status upon successful enrollment in PASSPort, and PASSPort will send an email confirming Filed status.

New York City procurement policy encourages agencies to develop prequalified lists (PQLs) for various categories of goods, services, construction, and construction-related services. Information and application to be included on such PQLs can be found here. Vendors may submit a request through the PASSPort portal at any time a PQL is open. MOCS will approve or deny a PQL request within ninety days from the date of submission of a properly completed application.

To answer a NYC Agency RFx (solicitation), vendors must submit a response in PASSPort. Only RFx in “Released” status are open for response submissions. To verify a successful response submission, the Response Submission status should read "Submitted". See also the Finding and Responding to RFx Guide.

More than 10,000 businesses currently benefit from the New York City Certification. The City is committed to awarding $25 billion in City contracts to M/WBEs by the end of Fiscal Year 2025.

New York City’s business certification programs include the Minority and Women-owned Business Enterprise (M/WBE) Program, the Emerging Business Enterprise (EBE) Program and the Locally-based Business Enterprise (LBE) Program. Learn more at NYC Business.

When vendors enroll in commodities (commodity codes) in PASSPort, they identify the goods and/or services they provide and are ready to offer to the City of New York. City Agencies leverage a vendor’s disclosed commodity codes when soliciting procurements so be sure to only enroll in commodities that best reflect your organization’s current capacity to delivering goods and/or services. Commodity enrollment can be updated at any time as your organization expands or otherwise changes the goods and/or services being offered.

For instructions, see the Enrolling in Commodities in PASSPort video and reference the NYC Commodity Classification Directory.

Each year the New York City Council awards discretionary funds to nonprofit organizations to meet local needs.

For discretionary awards cleared in or after Fiscal Year 2021, the Contract Registration Process is managed in PASSPort. PASSPort will send your organization’s Vendor Admin(s) a task notification email when it is time to start the contract document submission process. Exception: Department of Cultural Affairs (DCLA) awards are not processed through PASSPort; DCLA will contact their cleared awardees.